Venue selection is often the most challenging part in planning an event. If you have organized an event before, you know that choosing the right venue is a factor that plays a critical role in the success of the event and attendance. Selecting the wrong venue can cause major hiccups in the planning process and also affect participation. There are many event venues Brisbane offers, but which one has the capacity to host your event best? The following are some established practices in venue selection. They will help you choose an events venue Brisbane has today that meets all your needs including accommodation needs, accessibility, availability and pricing that matches your budget.
Meeting rooms’ rental fees can vary significantly depending on the time of the year and availability. For instance, venues for weddings Brisbane has to offer are usually fully booked during holiday seasons. And, of course, they are more expensive during such times. You can try to be flexible on your event date so as to secure a good deal. This means having alternative dates.
Determine Your Meeting History
How much value do your meetings add to a venue? Knowing how your meetings benefit a hotel can help you negotiate better incentives and rates. You can determine this by knowing the actual number of attendees you’ve had in the past and the actual room nights. The venue management would want to have this information so that they can comfortably offer you discounted rates. So, keep records of your past meetings. This will also help you to determine the venue requirements necessary for your event. For instance, you may need to share office space with other organizers of the event and so an additional room is important.
Transportation costs can easily bust your budget if you fail to choose your venue properly. By choosing a venue Brisbane offers that is easily accessible and close to transportation hubs, you will encourage attendance, reduce attendees’ travel time and decrease costs. If the event has some off-site events, choose a venue location that is near and easily accessible to these off-site areas. Better yet, you may go for a venue Brisbane clients recommend that provides shuttle services to various destinations.
Consider Alternative Venues
The most common event venues in Brisbane are convention centers, conference centers and hotels. However, these are just a part of a wide range of venue options that are available. You should be more open-minded when choosing your venue. There are some unique venue alternatives that offer substantially low prices. If you decide to hold your annual corporate meeting in a museum rather than the usual hotel, you’ll practically see an increase in attendance. Check out at http://www.lightspace.net.au
Negotiate Multi-Year Deals
Venue managers have sales targets to meet. The more meetings they host every month or every year the better incentives they get. With such venues, you can easily negotiate deals so that you can become a frequent client. Try to negotiate multi-year deals. Such deals come with improved rates and extra amenities. A venue that is too firm on its price will suddenly accept your terms when you mention that you’ll host your meetings in the venue for the next five years.